College Course Policies and Information

Updated 2021-8-20


It is state law that your CV (an abbreviated version is sufficient) and course syllabus be attached to the online Howdy schedule of classes by the seventh day following the start of classes. Consult your department head about the process your department uses. The university is very strict about this requirement and expects 100% compliance.

The Faculty Senate approved a significant revision to the university’s Minimum Syllabus Requirements (MSR).

  1. Faculty are responsible for ensuring their electronic syllabus meets accessibility standards (see TAMU SAP 29.01.04.M0.02). This requirement was added to the MSR.
  2. The requirements are grouped into two categories: course information and university policies.
  3. The university policies section includes revisions to the Academic Integrity Statement and Policy (Aggie Honor statement) and ADA Policy. In addition, statements were added for Attendance, Makeup Work, Title IX, and Mental Health and Awareness.

Faculty can use a Microsoft Word syllabus template document provided by Faculty Senate that includes all required content for the syllabus AND meets minimum electronic document accessibility standards. (NOTE: The syllabus template provided by the Faculty Senate was modified to include the Mays logo.) If you are interested in the rationale and justification for the MSR changes, you can review the cover letter provided as Attachment B to the June 13, 2020, Faculty Senate Meeting Agenda.

The new minimum syllabus requirements were added to the Canvas course shells for fall 2021. You can find them under the Syllabus Tool in your Canvas course navigation. You will need to add the Mays minimum requirements and the optional COVID statement prepared by the Faculty Senate to the Canvas syllabus.

Food and beverage policy

We have beautiful and state-of-the-art classrooms in the Wehner Building and Cox Hall. We want to maintain the high quality of these classrooms for the students in future years. Thus, it is necessary for you to adhere to the established policy of NO BEVERAGES, FOOD, TOBACCO PRODUCTS, OR ANIMALS (unless approved) within the Wehner Building and Cox Hall classrooms.

Your assistance in enforcing this policy is greatly appreciated.

Dropping students for lack of payment

In the past, students who have not paid their fees by the Friday immediately preceding the first day of classes have been dropped from their classes. This creates increased pressure on advisors, many times requiring them to force students into classes that are already at the limit. Students who have failed to pay by the deadline will have the first three days of classes to pay. Class rosters will highlight those students. Please make sure you verify enrollment in your classes against the roster.

60 hours needed for upper-level courses

Somewhat regularly, we have to deal with situations where non-business students with less than 60 hours directly contact Mays faculty requesting permission to enroll in their 300- or 400-level courses. Granting them permission to do so violates Mays’ policy.

We require business students to be in upper-division before taking 300- and 400-level business courses, and we extend that policy to non-business majors at least to the point that they have 60 or more hours. Each semester, the Undergraduate Program Office is charged with the responsibility of enforcing this school policy, which is part of our enrollment management program. Allowing any student who does not at least meet the 60-hour requirement to enroll in upper-level courses potentially takes up seats that more fairly should be filled with upper-level students.

If students approach you with requests of this nature, please inform them of this policy or perhaps refer them to the Undergraduate Program Office for clarification.

Posting grades

Texas A&M University takes the privacy of students seriously. The public posting of grades either by the student’s name, institutional student identification number, social security number or any portion of the number without the student’s written permission is a violation of FERPA. This includes posting grades to a class/institutional Web site and applies to any public posting of grades for students taking distance education courses.

Excused vs. unexcused absences

Each instructor at Mays is responsible for working directly with students regarding excused absences. The Undergraduate Program Office is not involved in this process. The following is taken in part from Student Rules.

Among the reasons absences are considered excused by the university are the following:

  1. Participation in an activity appearing on the university authorized activity list
  2. Death or major illness in a student’s immediate family
  3. Illness of a dependent family member
  4. Participation in legal proceedings or administrative procedures that require a student’s presence
  5. Religious holy day
  6. An illness that is too severe or contagious for the student to attend class (to be determined by the Student Health Center or an off-campus physician)
  7. Required participation in military duties
  8. Mandatory admission interviews for professional or graduate school that cannot be rescheduled
  9. Mandatory participation as a student-athlete in NCAA sanctioned competition.
  10. Mandatory interviews for permanent, full-time employment or full-time internships provided that the interviews are fixed date by employer and cannot be rescheduled (maximum 1 absence per scheduled class each academic term).

Authorized vs. sponsored activities

  • An authorized activity is “required due to mandatory participation in a University activity or necessary as a requirement for an official University class.” Examples: class field trips which are required for the class; intercollegiate athletic events; required ROTC training exercises
  • An authorized activity is an excused absence, and students with official documentation of that activity are to be afforded an opportunity to make up missed work in accordance with Student Rules
  • A sponsored activity is an activity “sponsored by academic and non-academic departments, administrative entities, and/or recognized student organizations but not required as part of an official class.” Examples: field trips sponsored by student organizations; tour of Singing Cadets; Aggie Orientation Leaders trip to a conference.
  • A sponsored activity is not considered an excused absence per the definition above, although instructors are encouraged to use their discretion in working with students regarding missed work for sponsored activities.

From a class participation standpoint, these distinctions are significant. The Office of Student Activities (845-1113) regularly publishes a list of both types of activities that is sent to all departments. The examples listed above were taken from that list


Check the university’s academic calendar for the most current Q-drop dates.

Redefined days

Please check the university’s academic calendar for the most current information.

Final exams

It is Mays Business School’s policy that all Mays instructors administer their last regular exam or final exam, expected of all students, during the official examination period scheduled for their class.

The final examination schedule for classes other than MBA core classes is listed in the class schedule, or on the registrar’s site. The final exam for MBA core classes is available from the MBA Program Office.

Please note: This should not be interpreted to mean that instructor must administer comprehensive exams. This remains the prerogative of the instructor. This requirement does not apply to 481, 681, 484, 684, 485, 685, and/or 691 classes. All other exceptions require advance approval by the academic department head.


An incomplete grade (I) is given for coursework deficiency and not for performance deficiency.

Texas A&M’s regulations state: A temporary grade of ‘I’ (Incomplete) at the end of a semester or summer term indicates that the student (graduate or undergraduate) has completed the course with the exception of a major quiz, final examination or other work. The instructor shall give this grade only when the deficiency is due to an authorized absence or other cause beyond the control of the student.